You can see the schedule for project tasks and events, service calls, to-dos, meetings, and key dates in various Scheduling views on Cloud. The Scheduling views require you to be logged in to Cloud.
If you want to know more about the Scheduling functionality on Cloud, check out this article.
You can view the D-Tools Cloud Calendar schedule in third-party RFC 5545-compliant calendar apps such as Apple Calendar, Outlook Calendar, and Google Calendar by creating a private and read-only calendar feed URL on Cloud and integrating it into the calendar app.
There are 3 Scheduling views for which you can create calendar feed URLs. Field users can't create calendar feed URLs.
Treat a calendar feed URL like a password. Anyone with the URL can view the calendar.
The full URL is shown only when you create or regenerate it, so paste it into your calendar app right away. If you need it again later, you have to regenerate it, and that disconnects everyone already subscribed to the old URL.
#1 Company-Wide schedule
With the company-wide calendar feed URL, you can see the complete schedule for all projects and service calls, the associated to-dos, meetings, and key dates in the calendar app when the URL is integrated into it.
To create the company-wide calendar feed URL, you need the Manage Account and Subscription and Manage Calendar Feeds permissions. Account owners have both.
If the Company Calendar Feed tile shows only "Revoke all calendar feeds" and no "Generate URL," ask your account owner to create the feed.
To create a calendar feed URL for a company-wide schedule:
1/ Go to "Settings > Account > Company Profile" in the left navigation menu.
2/ Scroll down to the "Company Calendar Feed" tile.
3/ Click "Generate URL."
You will see a masked URL in the text box below.
4/ Click the "Copy" icon next to the text box with the URL to copy the URL.
The URL will be copied to the clipboard.
Check out this section of the article for instructions to integrate the URL into a calendar app.
#2 Personal schedule
With the personal calendar feed URL, you can see your own schedule for all projects and service calls, the associated to-dos, and key dates in the calendar app when the URL is integrated into it.
To create a calendar feed URL for your personal schedule:
1/ Go to "Settings > Account > My Profile" in the left navigation menu.
2/ Scroll down to the "Calendar Feed" tile.
3/ Click "Generate URL."
You will see a masked URL in the text box below.
4/ Click the "Copy" icon next to the text box with the URL to copy the URL.
The URL will be copied to the clipboard.
Check out this section of the article for instructions to integrate the URL into a calendar app.
#3 Project-Level schedule
With the project-level calendar feed URL, all resources assigned to a project can see all the tasks, events, to-dos, and key dates for the project in the calendar app when the URL is integrated into it.
To create a calendar feed URL for a project:
1/ Go to the "Overview" tab in the Project Details view.
2/ Click "View project information" in the "Contract information" tile.
You will see a panel on the left with the project information.
3/ Click "Manage settings" next to Calendar Feed.
You will see the options to manage the project-level calendar.
4/ Click "Generate URL."
You will see a masked URL in the text box below.
4/ Click the "Copy" icon next to the text box with the URL to copy the URL.
The URL will be copied to the clipboard.
Check out this section of the article for instructions to integrate the URL into a calendar app.
Integrate the Calendar feed URL
This article contains steps to integrate the calendar feed URL for company-wide, personal, and project-level schedules into Apple Calendar, Outlook Calendar, and Google Calendar.
You can integrate the URL into any RFC 5545-compliant calendar app by following the steps relevant to the app.
The integration of the calendar feed URL with a third-party calendar app is pull-based. Cloud updates the calendar feed within a few minutes of a schedule change, but the calendar app chooses when to poll the feed based on a preset time interval. The following are the time intervals:
Apple Calendar - Once an hour; user-configurable
Outlook Calendar - 1 hour to 4 hours
Google Calendar - Up to 24 hours
While the integration with a third-party calendar can help with schedule visibility outside Cloud, it is recommended that users rely on the D-Tools Cloud Scheduling interface for time-sensitive schedule changes.
Apple Calendar
To integrate the calendar feed URL with Apple Calendar:
1/ Open the Apple Calendar app.
2/ Choose "File," then click "New Calendar."
3/ Paste the feed URL and press Enter.
Outlook Calendar
To integrate the calendar feed URL with Outlook Calendar:
1/ Open the Outlook Calendar desktop app.
2/ Go to "Calendar" in the left navigation menu.
3/ Choose "Add calendar," and then click "Subscribe from web."
4/ Paste the feed URL, add a name for the calendar, and click "Import."
Google Calendar
To integrate the calendar feed URL with Google Calendar:
1/ Open Google Calendar in a browser.
2/ Click "Other calendars" and then click "From URL."
3/ Paste the feed URL and click "Add calendar."
Times in your calendar feed
Calendar apps show feed events in the time zone of the person viewing them. To place each event at the right time, Cloud uses these settings:
Personal feeds use your Time Zone in "Settings > Account > My Profile."
Company-wide and project-level feeds use the Company Time Zone in "Settings > Account > Regional Format." You need the Manage Settings permission to change it.
If events appear at the wrong time in your calendar app, check that these settings match where you and your company are. A change reaches your existing feed URL within a few minutes, so you don't need to regenerate it. Your calendar app shows the change the next time it checks the feed.
All-day items aren't affected by time zone settings.
Revoke and Regenerate URL
Once you have created a URL, you can revoke and regenerate it. The revoke and regenerate options are available for all types of calendar feed URLs.
When you revoke a URL, it stops working right away, and calendar apps subscribed to it no longer receive the schedule.
When you regenerate a URL, the old URL stops working right away. Everyone subscribed to it must add the new URL to their calendar app.
Users with the Manage Account and Subscription permission can revoke calendar feeds for the whole company by clicking "Revoke all calendar feeds" under "Settings > Account > Company Profile." You choose whether to revoke all personal feed URLs, all project feed URLs, the company-wide feed URL, or any combination.
Every calendar app subscribed to the revoked feeds loses access immediately, and this can't be undone. Use "Revoke all calendar feeds" only if a feed URL has reached someone who shouldn't have it. It doesn't fix a missing "Generate URL" button or events showing at the wrong time.
