Labor Type represents a category of labor you provide, like "Installation" or "Programming." Once created, this Labor Type is used as the basis for all labor estimates in Cloud. In this article, we will discuss the following:
What is a Labor Type.
How to create a Labor Type.
How to edit a Labor Type.
How to change your global Labor Type rates in a Quote.
What is a Labor Type?
A Labor Type is made up of the following information.
Name - This is generally how you refer to this type of labor and is how it is displayed in Proposals. Ex. "Installation" or "Programming."
Phase - The installation phase this labor is completed in.
Hourly Cost and Price - This hourly "rate" will be used against a duration of time to calculate your estimates when this Labor Type is used in the Catalog or a Quote.
Taxable - Is this labor taxable?
Billable - Is this labor billable?
You can create as many Labor Types as you would like. As part of adding labor to a product, you will first be asked to choose a Labor Type. A Labor Type itself is not labor but a global definition of a type of labor that is combined with a time estimate (hours, minutes, and seconds) and an optional project phase to include labor on an item.
How to create a Labor Type in a Quote
D-Tools Cloud has been designed to get you quoting and selling quickly. Like many other settings such as phase, locations, or taxes, you can set up Labor Types directly via the quoting experience. The new Labor Type is automatically stored in your list of Labor Types for use in other quotes.
To add a Labor Type in a quote, click Create a new labor type in the Labor Summary.
How to create a Labor Type from Settings
Labor Types can also be directly created and edited from the Settings area. Navigate to Settings in the left-side navigation bar of the application.
Then navigate to Labor under the Catalog group.
Next, click the "New Labor Type" button in the app bar to begin creating a new Labor Type.
The name you assign will show up in reports, proposals, and dashboards.
Phase is optional at this point and serves as a default selection when this labor type is used to assign labor to products, services, and allowances. It can always be overridden.
A description can be added to the Labor Type to help differentiate between labor types in the list.
After creating your Labor Type, you are ready to create as many labor types as you feel necessary to track the various categories of labor you sell.
How to edit a Labor Type
To edit a Labor Type, you follow much the same approach as you do for creating a Labor Type. This can be done either directly inside a quote or through Settings.
Next, you can click on any existing Labor Type to view and edit all information related to the Labor Type.
Note that when you hover your cursor over an existing Labor Type, a "More" option, displayed as three horizontal dots, appears, which gives you quick access to "Edit," "Duplicate," and "Delete" actions.
Changing Labor Type rates within a Quote
Changes made to these Labor Types will be automatically reflected in your Catalog; however, they will not change any current Quotes.
When adding labor to a Quote, we "freeze" that rate specific to that Quote. The labor rates for each of the Labor Types being used in a Quote can be managed separately from the global list allowing you to increase or decrease your labor rate specifically for a single Quote without affecting the global list.
Removing Labor Type rates within a Quote
Removing a Labor Type in a quote will only remove it from that specific quote. To globally remove a Labor Type (impacting all quotes), that can be done in the general Settings > Labor section.
Deleting a Labor Type directly in the quote will remove it from any attached products and set its billed hours to zero, but it will still be visible. To entirely remove a Labor Type in a Quote, first, navigate to a Quote. Next, click the gear icon in the bottom left corner.
In the window that opens, scroll down to Labor Types. This displays current Labor Types used in the Quote, and you have the option to delete these labor types.