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Inventory Pools vs Inventory Asset Management

A comparison between the features available in the Inventory Pools mode and the Inventory Asset Management (IAM) mode

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Written by Ashok P

Cloud has two modes for Inventory Management: Inventory Pools and Inventory Asset Management (IAM).

The Inventory Pools mode includes entry-level features, and the IAM mode includes all inventory-related features.

You can enable the Inventory Pools mode and the Inventory Asset Management (IAM) mode when enabling the Inventory Management functionality on Cloud. If you enable the Inventory Pools mode, you can later upgrade to the IAM mode.

Here is a comparison of the features available with the Inventory Pools mode and the IAM mode

Criterion

Inventory Pools

IAM

Tracking

  • Pooled inventory counts are tracked

For example, an inventory-tracked item, a Samsung TV, with a count of 2

  • Pooled inventory counts are tracked

  • Individual assets within the count of a product are tracked

For example, an inventory-tracked item, a Samsung TV, with a count of 2, and both TVs are tracked using IDs and metadata

What it looks like in the database

  • Product count

For example, 2 Samsung TVs

  • Product count

  • Individual assets associated with the product, with a unique asset ID, tracking ID, and serial number or QR code for each asset

For example, 2 database rows for 2 different Samsung TVs, with serial numbers RBE2345WA and RBE2346WA

Product Metadata support

  • Not supported

  • An asset can be tagged with a serial number, two IP addresses, two MAC addresses, a firmware version, notes, and so on

QR Label support

  • Not supported

  • QR labels can be generated per asset, showing details about each unique asset

Project allocation

  • Simple allocation by quantity

For example, Project A is allocated 2 Samsung TVs

  • Specific allocation by choosing specific asset IDs, tracking IDs, and serial numbers or QR codes of the assets

For example, Project A is allocated 2 Samsung TVs with serial numbers RBE2345WA and RBE2346WA

Service call allocation

  • Simple allocation for replacement

For example, a non-functional Samsung TV is replaced with a new Samsung TV

  • Full historical level tracking of products for repair and replacement

For example, a non-functional Samsung TV with a serial number RBE2345WA is replaced with a new Samsung TV with a serial number RBE2346WA

Cloud Database Lookup support

  • Not Supported

  • Search for specific assets by their serial number, asset ID, or QR code

Switch inventory modes

No, items can only be in the Inventory Pools mode

Yes, you can switch the mode of some items to Inventory Pools whilst retaining the mode of other inventory-tracked items to IAM.

You can also switch items back to the IAM mode from the Inventory Pools mode.

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