Job Cost metrics for a project help you track and compare the project's actual product and labor costs with the budgeted product and labor costs in the proposal.
You will need the "View project costs" permission or be a member of the group that has permission to view the Job Cost metrics of projects.
To view a project's job cost metrics, go to the Project Details view and click the "Job Costing" tab.
You will see widgets and a table with the job cost metrics. By selecting the "Phase" or "Labor" option at the top-right corner, you can view all job cost metrics by the phase or labor type involved in the project.
Where the labor numbers by phase come from
Budgeted and actual labor reach a phase in different ways:
Budgeted labor comes from the phase on each labor line in the accepted quote and approved change orders.
Actual labor comes from time entries. Each entry counts toward the phase of the task group that its task belongs to. The labor type on the entry does not set its phase.
Time logged without a task appears with no phase.
If actual hours show up in an unexpected phase, check the phases of the task groups on the project's Tasks tab. You can change a task group's phase, or drag a task into a task group with the right phase, and the logged time follows. Learn more in Getting started with project tasks.
Job Cost widgets
You will see some widgets displaying job cost metrics by Phase and by Labor.
Phase
Here is a screenshot of the widgets displaying a project's job cost metrics by phase.
The following describes the data displayed in the widgets.
Revenue earned
The percentage of revenue earned from the total cost of the project.
Project completion
The project completion percentage by product and labor.
Product installation status should be "Installed" for products to be counted toward completion.
Time entries should be added against the events scheduled for installation tasks for labor to be counted toward completion.
Backlog
The percentage of revenue to be earned from the total cost of the project.
Product cost variance
You will be able to see product cost variance in percentages for all phases of the project.
Product Cost Variance ($) = Budgeted Product Cost - Actual Product Cost
Product Cost Variance (%) = ((Budgeted Product Cost - Actual Product Cost) / Budgeted Product Cost)) * 100
If the project has products that are asset-tracked inventory items using the Inventory Management functionality and you have changed the product cost, the variance will factor in the product's cost under inventory, not the cost in the catalog.
Labor cost variance
You can see labor cost variance as a percentage for all phases of the project.
Labor Cost Variance ($) = Budgeted Labor Cost - Actual Labor Cost
Labor Cost Variance (%) = ((Budgeted Labor Cost - Actual Labor Cost) / Budgeted Labor Cost)) * 100
You can view this widget by "Dollars" or "Hours."
Labor
Here is a screenshot of the widgets displaying a project's job cost metrics by labor type.
The following describes the data displayed in the widgets.
Revenue earned
The percentage of revenue earned from the total cost of the project.
Project completion
The labor completion percentage in the project.
Time entries should be added against the events scheduled for installation tasks for labor to be counted toward completion.
Backlog
The percentage of revenue to be earned from the total cost of the project.
Labor cost variance
You can see labor cost variance as a percentage for all labor types involved in the project.
Labor Cost Variance ($) = Budgeted Labor Cost - Actual Labor Cost
Labor Cost Variance (%) = ((Budgeted Labor Cost - Actual Labor Cost) / Budgeted Labor Cost)) * 100
You can view this widget by "Dollars" or "Hours."
Job Cost table
You will see a table with some columns displaying job cost metrics by Phase and by Labor.
Phase
Here is a screenshot of the table showing a project's job cost metrics by phase.
For all metrics, if the actual value exceeds the budgeted value, the text and the row for the relevant phase will be displayed in Red.
If the project has products that are asset-tracked inventory items using the Inventory Management functionality and you have changed the product cost, the variance will factor in the product's cost under inventory, not the cost in the catalog.
The following is the description of the data displayed in the columns of the table.
Phase
The phases in the project.
% Complete
The overall completion percentage of the project phases.
Product installation status should be "Installed" for products to be counted toward completion.
Time entries should be added against the events scheduled for installation tasks for labor to be counted toward completion.
(Actual Product Cost + Actual Labor Cost) / (Budgeted Product Cost + Budgeted Labor Cost)
Total Cost - Actual
The actual total cost incurred for the phase.
Total Cost - Budget
The budgeted total cost for the phase.
Total Cost - Variance
The total cost variance in dollars and percentage for the phase.
Total Cost Variance ($) = Budgeted Total Cost - Actual Total Cost
Total Cost Variance (%) = ((Budgeted Total Cost - Actual Total Cost) / Budgeted Total Cost)) * 100
Product Cost - Actual
The actual product cost incurred for the phase.
Product Cost - Budget
The budgeted product cost for the phase.
Product Cost - Variance
The product cost variance in dollars and percentage for the phase.
Product Cost Variance ($) = Budgeted Product Cost - Actual Product Cost
Product Cost Variance (%) = ((Budgeted Product Cost - Actual Product Cost) / Budgeted Product Cost)) * 100
Labor Cost - Actual
The actual labor cost incurred for the phase.
Labor Cost - Budget
The budgeted labor cost for the phase.
Labor Cost - Variance
The labor cost variance in dollars and percentage for the phase.
Labor Cost Variance ($) = Budgeted Labor Cost - Actual Labor Cost
Labor Cost Variance (%) = ((Budgeted Labor Cost - Actual Labor Cost) / Budgeted Labor Cost)) * 100
Labor Hours - Actual
The labor hours completed for the phase.
Labor Hours - Budget
The budgeted labor hours for the phase.
Labor Hours - Remaining
The labor hours remaining for the phase.
You will also see a sum total for all these metrics below the job cost table.
Labor
Here is a screenshot of the table showing a project's job cost metrics by labor type.
For all metrics, if the actual value exceeds the budgeted value, the text and the row for the relevant phase will be displayed in Red.
The data values displayed in the columns of the table are calculated similarly to how they are by phases, except that here they are calculated and displayed by labor types.
Both in the Phase view and Labor view, you can download the job cost metrics columns shown in the table. To do so, click the 3-dot menu at the top of the table and click "Export to CSV."
